Job Title: Accounts Payable Supervisor
Requisition Number: ACCT SVC-3594
Interest Category: Accounting / Finance
Hourly/Salary: Salary
City: Mission Viejo
State: California
Country: United States
Shift: Days
Job Description:
Position Summary
The Accounts Payable (A/P) Supervisor plays a leadership role within the Accounts Payable Team, reporting directly to the Disbursements Manager who in turn, reports directly to the US Divisional Controller. This position will require analytical and leadership skills in a fast-paced, collaborative environment by processing, reporting on, and analyzing disbursement processes and internal controls performed at James Hardie’s corporate departments. In addition to core roles and responsibilities, this position will be a leader in driving projects, as well as identifying new performance improvement opportunities. The position provides direct support for hiring, training and supervising A/P Coordinators and A/P Clerks as well as processing vendor invoices and payments.
This position has direct oversight of the SG&A Accounts Payable sub-team, with indirect interface with corporate department leaders. The A/P Supervisor provides direct support for hiring, training, and supervising A/P Coordinators and A/P Clerks.
Position Responsibilities
Ensures timely and accurate processing and payment of vendor invoices, while ensuring compliance with James Hardie policies and internal control framework by: (25%)
- Ensuring proper account, vendor and tax coding on vendor invoices or James Hardie check requests
- Ensuring proper management approval in compliance with the invoice approval policy
- Reviewing data entry for accuracy
- Matching checks to the system payment proposal
- Ensuring appropriate signatures and distribution of checks
- Maintaining accurate banking information by placing stop payments, voids and reissues
- Creating new vendors in compliance with the Vendor policy
- Modifying vendors in compliance with the Vendor Policy
- Preparing accurate 1099 reporting
Oversees expense report processing, compliance, and internal control execution according to James Hardie policy by: (25%)
- Preparing, reviewing and distributing monthly travel and expense reports
- Monitoring T&E card delinquency and usage
- Reviewing exception reporting, identifying root causes, and resolving as appropriate
Provides, suggests, supports and implements alternatives to work processes that will increase efficiencies and quality of financial results by: (20%)
- Developing strong understanding of accounting and business processes that the team has oversight responsibilities for;
- Identifying process inefficiencies and helping to support the identification of the underlying root causes;
- Partnering with other finance and non-finance groups to support design and implement process improvements; and
- Supporting the control and monitoring of the implementation to ensure change is being followed and is operating effectively.
Prepares monthly accrual journal entries and account reconciliations, to support an accurate and timely monthly financial close for the Company’s U.S. divisions by: (10%)
- Executing month-end tasks associated with the general ledger
- Maintaining integrity of general ledger transactions;
- Reviewing and validating transactions
- Reviewing and performing account analysis and reconciliations;
- Reviewing and validating transactions; and
- Developing strong working relationships with coworkers and other departments.
Effectively communicates and escalates issues and information to the Disbursements Manager or other appropriate levels of management on a timely basis by: (10%)
- Understanding general departmental processes to be able to identify unusual transactions or issues; and
- Providing timely communication to the Disbursements Manager or other management to support an effective resolution.
Provides general assistance and support to the Disbursements Manager and US Divisional Controller by preparing ad hoc reports and financial analysis by: (10%)
- Developing an understanding of processes for which the staff is responsible to provide general support to the Disbursements Manager and management; and
- Effectively communicate results of the analysis to the Disbursements Manager.
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
Quantitative Dimensions
Decision Making:
The A/P Supervisor must have good problem solving and reasoning skills in order to be able to make logical day-to-day decisions with limited involvement from Management.
The A/P Supervisor is required to act independently and have a high level of professionalism essential for interaction with vendors, cross functional teams and management. Attention to detail, accurate record keeping and timely communication is imperative.
Supervisory
Responsibilities:
The A/P Supervisor is directly responsible for the day-to-day work of three A/P Coordinators. This position has responsibility for functions supporting their direct reports, such as goal setting and managing day-to-day accountabilities. The A/P Supervisor will partner with the Disbursements Manager for significant direct report functions, such as reviewing the teams’ year-end appraisals and making hiring decisions.
Leadership and Being Proactive:
The A/P Supervisor will must be able to demonstrate an ability to lead projects or initiatives effectively in order to have the potential for promotion within the Company.
Position Requirements
Knowledge, Skills, and Abilities
Required:
- Demonstrated knowledge and understanding of the Accounts Payable process and basic accounting functions
- Experience with 1099 filings and sales and use tax
- Experience with the set up and maintenance of a large vendor master file.
- Demonstrated ability to make sound, independent judgments within established policies and procedures.
- Strong interpersonal and oral/ written communication skills with the ability to relate well and cooperate with other members of management and other departments.
- Demonstrated ability to manage multiple concurrent assignments while meeting deadlines and demanding quality execution.
- Ability and desire to grow in the position and accept more responsibility.
- Demonstrated ability to take initiative in providing new ideas to improve process efficiencies.
- Demonstrated intermediate skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word, Excel, PowerPoint, Outlook, Internet and other proprietary software).
Education/ Experience
- 5+ years of accounts payable processing experience.
- 1+ years of supervisory experience.
- Experience in ERP systems software (SAP preferred)
- Experience in T&E software system (Concur preferred)
- Experience in a multi-location company (Preferred)
Competencies:
Decision Making: Identifying and understanding issues; problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
Work Standards: Setting high standards of performance for self and others’ assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
Technical/Professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.
Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
Gaining Commitment: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations and individuals involved.
Continuous Learning: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
JHMON
Requisition Number: ACCT SVC-3594
Interest Category: Accounting / Finance
Hourly/Salary: Salary
City: Mission Viejo
State: California
Country: United States
Shift: Days
Job Description:
Position Summary
The Accounts Payable (A/P) Supervisor plays a leadership role within the Accounts Payable Team, reporting directly to the Disbursements Manager who in turn, reports directly to the US Divisional Controller. This position will require analytical and leadership skills in a fast-paced, collaborative environment by processing, reporting on, and analyzing disbursement processes and internal controls performed at James Hardie’s corporate departments. In addition to core roles and responsibilities, this position will be a leader in driving projects, as well as identifying new performance improvement opportunities. The position provides direct support for hiring, training and supervising A/P Coordinators and A/P Clerks as well as processing vendor invoices and payments.
This position has direct oversight of the SG&A Accounts Payable sub-team, with indirect interface with corporate department leaders. The A/P Supervisor provides direct support for hiring, training, and supervising A/P Coordinators and A/P Clerks.
Position Responsibilities
Ensures timely and accurate processing and payment of vendor invoices, while ensuring compliance with James Hardie policies and internal control framework by: (25%)
- Ensuring proper account, vendor and tax coding on vendor invoices or James Hardie check requests
- Ensuring proper management approval in compliance with the invoice approval policy
- Reviewing data entry for accuracy
- Matching checks to the system payment proposal
- Ensuring appropriate signatures and distribution of checks
- Maintaining accurate banking information by placing stop payments, voids and reissues
- Creating new vendors in compliance with the Vendor policy
- Modifying vendors in compliance with the Vendor Policy
- Preparing accurate 1099 reporting
Oversees expense report processing, compliance, and internal control execution according to James Hardie policy by: (25%)
- Preparing, reviewing and distributing monthly travel and expense reports
- Monitoring T&E card delinquency and usage
- Reviewing exception reporting, identifying root causes, and resolving as appropriate
Provides, suggests, supports and implements alternatives to work processes that will increase efficiencies and quality of financial results by: (20%)
- Developing strong understanding of accounting and business processes that the team has oversight responsibilities for;
- Identifying process inefficiencies and helping to support the identification of the underlying root causes;
- Partnering with other finance and non-finance groups to support design and implement process improvements; and
- Supporting the control and monitoring of the implementation to ensure change is being followed and is operating effectively.
Prepares monthly accrual journal entries and account reconciliations, to support an accurate and timely monthly financial close for the Company’s U.S. divisions by: (10%)
- Executing month-end tasks associated with the general ledger
- Maintaining integrity of general ledger transactions;
- Reviewing and validating transactions
- Reviewing and performing account analysis and reconciliations;
- Reviewing and validating transactions; and
- Developing strong working relationships with coworkers and other departments.
Effectively communicates and escalates issues and information to the Disbursements Manager or other appropriate levels of management on a timely basis by: (10%)
- Understanding general departmental processes to be able to identify unusual transactions or issues; and
- Providing timely communication to the Disbursements Manager or other management to support an effective resolution.
Provides general assistance and support to the Disbursements Manager and US Divisional Controller by preparing ad hoc reports and financial analysis by: (10%)
- Developing an understanding of processes for which the staff is responsible to provide general support to the Disbursements Manager and management; and
- Effectively communicate results of the analysis to the Disbursements Manager.
The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
Quantitative Dimensions
Decision Making:
The A/P Supervisor must have good problem solving and reasoning skills in order to be able to make logical day-to-day decisions with limited involvement from Management.
The A/P Supervisor is required to act independently and have a high level of professionalism essential for interaction with vendors, cross functional teams and management. Attention to detail, accurate record keeping and timely communication is imperative.
Supervisory
Responsibilities:
The A/P Supervisor is directly responsible for the day-to-day work of three A/P Coordinators. This position has responsibility for functions supporting their direct reports, such as goal setting and managing day-to-day accountabilities. The A/P Supervisor will partner with the Disbursements Manager for significant direct report functions, such as reviewing the teams’ year-end appraisals and making hiring decisions.
Leadership and Being Proactive:
The A/P Supervisor will must be able to demonstrate an ability to lead projects or initiatives effectively in order to have the potential for promotion within the Company.
Position Requirements
Knowledge, Skills, and Abilities
Required:
- Demonstrated knowledge and understanding of the Accounts Payable process and basic accounting functions
- Experience with 1099 filings and sales and use tax
- Experience with the set up and maintenance of a large vendor master file.
- Demonstrated ability to make sound, independent judgments within established policies and procedures.
- Strong interpersonal and oral/ written communication skills with the ability to relate well and cooperate with other members of management and other departments.
- Demonstrated ability to manage multiple concurrent assignments while meeting deadlines and demanding quality execution.
- Ability and desire to grow in the position and accept more responsibility.
- Demonstrated ability to take initiative in providing new ideas to improve process efficiencies.
- Demonstrated intermediate skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word, Excel, PowerPoint, Outlook, Internet and other proprietary software).
Education/ Experience
- 5+ years of accounts payable processing experience.
- 1+ years of supervisory experience.
- Experience in ERP systems software (SAP preferred)
- Experience in T&E software system (Concur preferred)
- Experience in a multi-location company (Preferred)
Competencies:
Decision Making: Identifying and understanding issues; problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
Work Standards: Setting high standards of performance for self and others’ assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
Technical/Professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.
Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
Gaining Commitment: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations and individuals involved.
Continuous Learning: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
JHMON