Job Title: AP Coordinator
Requisition Number: ACCT SVC-4427
Interest Category: Accounting / Finance
Hourly/Salary: Hourly
City: Mission Viejo
State: California
Country: United States
Shift: Days
Job Description:
Position Summary
The Accounts Payable Coordinator plays a key role within the Accounts Payable Team and the offsite departments within the company. This position will require analytical skills in a fast-paced, collaborative environment using disbursement processes and internal controls performed within the business.
The Accounts Payable Coordinator (AP Coordinator) supports the daily activities of the Company’s corporate Accounts Payable group. The AP Coordinator reports directly to the Accounts Payable Supervisor, who in turn reports directly to the Disbursements Manager.
Position Responsibilities
Ensures timely and accurate processing and payment of vendor invoices, while ensuring compliance with James Hardie policies and internal control framework by: (70%)
- Ensuring proper department coding and approvals are obtained
- Key Invoices (PO & Non-PO) into Accounting software
- Reviewing data entry for accuracy
- Printing edit reports for manager sign off
- Communicate and Follow Up with Plant Buyers
- Reviewing receipts for travel policy compliance
- Ensuring all receipts accompany the expense report
- Filing invoices in SharePoint
- Addressing vendor and employee payment inquiries
- Matching checks to system payment proposal;
- Ensuring appropriate signatures have been obtained on all checks; and
- Distributing checks as necessary
Provides Accounts Payable project support and assistance: (20%)
- Develop a full understanding of the project and impact the project will have for the department
- Ability to reach out to vendors
Ensure that processes are SOX compliant and follow our Process and Procedures for the department (10%)
Quantitative Dimensions
Decision Making:
The AP Coordinator possesses basic decision making skills and has the guidance and supervision from his/her manager.
Supervisory/Lead
Responsibilities:
The AP Coordinator has no direct reports.
Scope of Position:
The AP Coordinator will spend the majority of his/her time processing invoices for our manufacturing locations and posting amounts owed to vendors and recording transactions. They will work closely with off-site personnel and our Accounts Payable Team.
Position Requirements
Knowledge, Skills, and Abilities:
Required:
- Demonstrated knowledge and understanding of the Accounts Payable process.
- Results oriented to ensure accurate delivery of duties in timely manner.
- Ability to meet deadlines and take prompt action to accomplish the goals of the department.
- Strong interpersonal and oral/ written communication skills with the ability to relate well and cooperate with internal and external departments
- Willingness to work as part of a team and contribute to the success of the group.
- Ability to complete multiple tasks concurrently whilst working at a fast pace.
- Willingness and ability to take on more projects as required.
- Demonstrated advanced skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, PhotoShop and other proprietary software).
- Experience with SAP (preferred).
Education/Experience:
Required:
- Associate’s Degree in Accounting (preferred) or a combination of relevant work experience.
- 1-3 years of Accounts Payable process experience
Competencies:
- Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Applied Learning: Assimilating and applying new job-related information in a timely manner.
- Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
- Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
- Decision Making: Identifying and understanding business issues; problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
- Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
- Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
- Tenacity: Staying with a position or plan of action until the desired objective is obtained or is no longer reasonably attainable.
- Gaining Commitment: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations and individuals involved.
Requisition Number: ACCT SVC-4427
Interest Category: Accounting / Finance
Hourly/Salary: Hourly
City: Mission Viejo
State: California
Country: United States
Shift: Days
Job Description:
Position Summary
The Accounts Payable Coordinator plays a key role within the Accounts Payable Team and the offsite departments within the company. This position will require analytical skills in a fast-paced, collaborative environment using disbursement processes and internal controls performed within the business.
The Accounts Payable Coordinator (AP Coordinator) supports the daily activities of the Company’s corporate Accounts Payable group. The AP Coordinator reports directly to the Accounts Payable Supervisor, who in turn reports directly to the Disbursements Manager.
Position Responsibilities
Ensures timely and accurate processing and payment of vendor invoices, while ensuring compliance with James Hardie policies and internal control framework by: (70%)
- Ensuring proper department coding and approvals are obtained
- Key Invoices (PO & Non-PO) into Accounting software
- Reviewing data entry for accuracy
- Printing edit reports for manager sign off
- Communicate and Follow Up with Plant Buyers
- Reviewing receipts for travel policy compliance
- Ensuring all receipts accompany the expense report
- Filing invoices in SharePoint
- Addressing vendor and employee payment inquiries
- Matching checks to system payment proposal;
- Ensuring appropriate signatures have been obtained on all checks; and
- Distributing checks as necessary
Provides Accounts Payable project support and assistance: (20%)
- Develop a full understanding of the project and impact the project will have for the department
- Ability to reach out to vendors
Ensure that processes are SOX compliant and follow our Process and Procedures for the department (10%)
Quantitative Dimensions
Decision Making:
The AP Coordinator possesses basic decision making skills and has the guidance and supervision from his/her manager.
Supervisory/Lead
Responsibilities:
The AP Coordinator has no direct reports.
Scope of Position:
The AP Coordinator will spend the majority of his/her time processing invoices for our manufacturing locations and posting amounts owed to vendors and recording transactions. They will work closely with off-site personnel and our Accounts Payable Team.
Position Requirements
Knowledge, Skills, and Abilities:
Required:
- Demonstrated knowledge and understanding of the Accounts Payable process.
- Results oriented to ensure accurate delivery of duties in timely manner.
- Ability to meet deadlines and take prompt action to accomplish the goals of the department.
- Strong interpersonal and oral/ written communication skills with the ability to relate well and cooperate with internal and external departments
- Willingness to work as part of a team and contribute to the success of the group.
- Ability to complete multiple tasks concurrently whilst working at a fast pace.
- Willingness and ability to take on more projects as required.
- Demonstrated advanced skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, PhotoShop and other proprietary software).
- Experience with SAP (preferred).
Education/Experience:
Required:
- Associate’s Degree in Accounting (preferred) or a combination of relevant work experience.
- 1-3 years of Accounts Payable process experience
Competencies:
- Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
- Applied Learning: Assimilating and applying new job-related information in a timely manner.
- Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
- Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
- Decision Making: Identifying and understanding business issues; problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
- Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
- Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
- Tenacity: Staying with a position or plan of action until the desired objective is obtained or is no longer reasonably attainable.
- Gaining Commitment: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations and individuals involved.